All inquiries and reports. This role is for anyone responsible for reviewing Accounts Payable activity. It provides transactions for both displaying and reporting Accounts Payable data.
This role allows users to enter NoPO (No Purchase Order) related invoices into a web-enabled SAP program. This process replaces manually writing the data on the paper copy of the invoice and sending that invoice for processing into SAP. The approvers are notified via email when there are invoices to approve. Once an invoice has been submitted, imaged, and approved, the data is extracted and constructed into a file format that will post into SAP.
Accounts Payable: Payment Run
This role will be assigned to users who will have responsibility for generating payment runs or supporting payment runs within the system.
Accounts Payable: Processor
This role will be assigned to users who will be responsible for creating invoices within the system.
Accounts Payable: Clear Downpayment
Clear down payment requests.
Accounts Payable: File Directory Display - Non-US locations
Display inquiries and reports related to Payment File process.
Accounts Payable: Invoice Processor - Non-US Locations
Post vendor invoices.
Accounts Payable: Payment Process - Non-US Locations
Post vendor payments.
Accounts Payable: Process Downpayment - Non-US Locations
Post down payment requests.
Accounts Receivable/ Credit and Collections display only access.
Accounts Receivable: Display Only User - Non-US Locations
All inquiries and reports for displaying customer receivables.
Accounts Receivable: AR General Display
All inquiries and reports.
Accounts Receivable: AR New Account Request
This role allows users to create, change and display new account requests.
Accounts Receivable: AR Business Specialist – AR Operations
This role will be given to users who are the centralized accounts receivable points of contract assigned by business.
Accounts Receivable: Business Specialist - Non-US Locations
All inquiries and reports related to Cash Application and Business processes.
Accounts Receivable: AR Manager
AR Operations Team Leads who oversee cash application functions and business specialist functions.
Accounts Receivable: AR Manager - Non-US Locations
All inquiries and reports related to Cash Application and Business processes
Accounts Receivable: AR Credit Manager
This role will be used by credit managers and analyst to support all credit functions.
Credit/Collections: Credit Manager - Non-US Locations
All inquiries and reports related to Credit Management.
Accounts Receivable: AR New Account Address MGMT
This role allows the users the ability to process a new customer account request, creating customer master record.
Credit/Collections: New Customer Address Mgmt - Non-US Locations
All inquiries and reports related to New Account Address Management
Credit/Collections: New Customer Credit Mgmt - Non-US Locations
All inquiries and reports related to New Account Credit Management.
Credit/Collections: New Customer Request - Non-US Locations
All inquiries and reports related to New Account Request Creation.
Accounts Receivable: AR Collector
Credit/Collections: Collector - Non-US Locations
All inquiries and reports related to Collections processes
Accounts Receivable: AR New Account Credit MGMT
This role allows the user the ability to process a new customer account request, creating credit master record.
Accounts Receivable: AR Invoice Error Correction
This role allows end users access to correct billing system INTERFACE IDOC invoice errors when posting to accounts receivable.
Accounts Receivable: ARCC Dispute Management
This role allows end users to manage disputed receivables and payment discrepancies(shorts/overpayments) created during cash application process.
Accounts Receivable: Dispute Management - Non US
Accounts Receivable: Dispute Management - Non US.
Accounts Receivable: ARCC Export Manual Invoice Process:
To be used by Centralized Invoicing team to enter CBPR export invoices.
Accounts Receivable: ARCC Cash Application – AR Operations
This role will be assigned to users processing cash via lockbox processing.
Accounts Receivable: ARCC Credit Card – Xpedx AR Operations:
Restricted General Credit Card Processing Role for Centralized processors Xpedx Shared Service center. Approval by Xpedx SSC A/R Process Team Lead required.
Accounts Receivable: Autobank Processing Non-US Locations
All inquiries and reports related to Autobank processing.
Accounts Receivable: Manual Cash Application Non US
All inquires related to manual cash processes.
Accounts Receivable: Sales Tax Reporting
All inquiries and reports related to Tax Reporting.
Asset Management (AM)
The role will be used by Asset Management end users to display (reporting) data.
The role will be used by Asset Management end users to display (reporting) data and perform asset maintenance (postings) associated with Asset Management.
Asset Management: AM Maintenance Update
Allow users to create, change, and make financial postings to assets.
Asset Management: AM Miscellaneous Transaction
Allow users to post to specific depreciation areas (US GAAP, Mex GAAP, etc)
Asset Management: AM US GAAP Posting
Allow users to execute program that makes automatic posting for US GAAP Adjustment.
Asset Management: Display Only User
All inquiries and reports.
Display, print, view, and run all GL reports.
Display, print, view, and run all GL reports. Locked down by company code for Asian locations.
Perform journal vouchers and other GL update functions. Also includes GL reporting. Post, change, park, reverse FI-GL journal vouchers/documents, run FI-GL reports and Report Writer reports created by GL.
Perform journal vouchers and other GL update functions as well as other GL transactions specifically for FL allocations and calculations. Also includes GL reporting.
Perform journal vouchers and other GL update functions like GL analytical plant & staff as well as additional GL transactions. Also includes GL reporting.
Perform journal vouchers and other GL update functions. Also includes GL reporting. Limited by company code for Asian locations.
Create, change, and display internal order functions.
Create, change, and display internal order functions. Locked down by company code for Asian locations.
For mill finance personnel. Allows journal vouchers, landlord/tenant allocation, account reconciliations and other GL update functionality.
For finance personnel to put month end block on profit center during month end close. Allows locations to lock own profit centers when SSC has been contacted to proceed with close.
For Mill Controllers.
Allows the input of SKF Budgets and Internal Order Budgets. It also allows the input of S&A Budgets by business division.
This job is used for the upload of budgets. Location-specific cost center roles are also required.
For GL Technology users to update tables specific to the technology group in Loveland.
For Corporate users that update table ZGPRMS.
For users that maintain GL allocations.
Restricted to mostly Shared Service Center personnel. Allows maintenance for all of the GL Account Reconciliation tool and associated tables.
Restricted to mostly GFS and Shared Service Center personnel. Allows maintenance of the tables controlling who does Account Reconciliations.
Restricted to General Ledger users that copy actual versions to budget versions or one budget version to another budget version.
GL users that display/verify bank payments within the treasury realm.
Restricted to users that do currency restatements each month for their locations. Currency restatements, Post, change, park, reverse FI-GL journal vouchers/documents, run FI-GL reports and Report Writer reports created by GL.
Restricted to users that do currency rate maintenance for their country’s currency.
General Ledger: Currency Rate Maintenance
Maintain country worklist.
GL access for GFS Converting Analysts.
GL access for GFS Mill Analysts.
Restricted to Shared Service Center Personnel in Memphis and Poland.
Restricted to General Ledger BPRF Financial Team members in Memphis and Poland.
Restricted to Karen Mitchell for Report Writer report creation and all maintenance around report writer reports.
Restricted to BPRF Technical Team members.
General Ledger: Account Recon View
View account reconciliations.
General Ledger: SKF Planning & Actuals
Update SKF planning, post, reverse, display SKF document, SKF planning and actual document upload, FKIT transactions.
Material Management (MM)
MM Goods Receipts
This role will be used by users who will be receiving materials and services daily into the plant.
MM Materials Issues
Storeroom personnel will use this role to withdraw materials from inventory.
MM requisition Create and Maintain
This role will be used by purchasing personnel to maintain purchase requisitions.
MM Vendor Request and Extension
Purchasing personnel use this transaction to handle the maintenance of all vendor data that is not central (local sales person, telephone number, payment terms, etc.) Role also used to create new vendor requests.
MM Release Blocked Invoices
Purchasing and/or storeroom personnel will be able to remove a block on an invoice that has a price difference between the invoice and PO.
MM Create Reservations for Materials
This role is to be used by users who will be creating manual material reservations at the plant.
MM Material Price Change
Accounting personnel will be able to change moving average prices.
MM Prorate Materials to Cost Centers
Purchasing and/or storeroom personnel use transactions to spread the cost of a material or service across multiple cost centers.
MM Requisition Approval R1
This role gives Purchase Requisition Approval for the lowest $ threshold.
MM Requisition Approval R1 and R2
Purchase Requisition Approval through level 1 up to the second threshold amount.
MM Requisition Approval R1 R2 and R3
Purchase Requisition Approval through levels 1 and 2 up to the third threshold amount.
MM Requisition Approval R1 R2 R3 and R4
Purchase Requisition Approval up through the highest $ threshold.
MM Workflow Approver Maintenance
The plant administrator should be assigned this role – the person who will control the WAM tables.
MM invoice Plan PO Release
This role is used to release purchase orders for Invoice Plan Release.
MM Central Vendor Maintenance - Local
Access to create and maintain vendors.
MM Create and Change PO/Info Records/Source Lists
Purchase order and Info Record maintain role. Includes create and change of purchase orders and info records.
MM CTA MPS Coordinator
Contains all roles required by the MPS coordnitor at a CTA plant. Includes Requisition create/change, Purchase order create/change, material maintenance, material issues, and inventory management.
MM General Display
General display role.
MM Maintain Material Master/Item Class Codes
Material master maintenance role. Includes access to update plant level material master data and create/assign item class codes.
MM Physical Inventory
Inventory management role. Includes access for inventory cycle counts and inventory adjustments.
MM Plant Maintenance Material Issues
Materials Issue role assigned to mechanics.
MM CTA Controller
Includes all MM roles required by a CTA plant or complex controller. Includes inventory management, release blocked invoices, material price change, and maintain GR/IR.
MM Material Issues
MM Material Receipts
Goods receipt role - given to receivers. CANNOT be given to anyone with PO create access.
MM PO Invoice Approval
Access to approve recurring payment purchase orders
PM Basic Display- Gives access to the Transaction display (CPM010) only. No reporting or MM display access is granted with this Job Role. Only give to a user that will not receive one of the 9 job roles on the first page.
Roles below can be assigned in addition to one of the 10 Primary Job Roles on the first page.
PM Business Warehouse Access – Gives access to run BW PM reports. Usually given to users at the Planner level 5 or above.
PM Graphic WO Scheduler – Gives access to the WO Graphical Scheduler (CPM033) in E01. If a user needs to work with the scheduler from Prometheus, then assign this role.
PM WO Settlement – Gives access to perform settlements against work orders (CPM021). Really only the highest level users may need this.
PM Reporting – Gives access to the PM reporting Role (CPM011) only. No transaction display or MM display access is granted with this Job Role. There are only 2 occasions to give this role:
1. A user that will not receive one of the 9 job roles on the first page. Non PM User that needs reporting access only.
2. A user that received PM Level 1 or PM Level 2 access, and needs Reporting also. Levels 1 and 2 don’t automatically give reporting access, just Basic Display.
PM Financial Reporting Mill Specific – Gives access to Financial Reporting (CPM026) for the user’s facility only. Usually given to highest level users only.
PM Financial Reporting Enterprise – Gives access to Financial Reporting (CPM026) for all IP PM facilities. Usually given to highest level Users Only.
PM Confirmations – Gives access to perform time confirmations (CPM002) only. This should be given only when a user at PM Level 1, 2, or 3 needs confirmation access. This access is assigned automatically for PM Levels 4 and above.
PM Mechanic BOM Chg/Crt - Gives BOM change and create access only to specific facilities for CBPR. Usually assigned to mechanics only, when a facility wants mechanics to create and change BOMS.
Standard Project Systems Engineer capabilities, including create, update, and manage capital projects.
Project Systems read-only access, providing all inquiries and reports.
Standard Project Systems Engineer capabilities for all IP locations.
Engineer limited in display to assigned site. (appropriate for contractors, divestitures, etc).
Display Project Systems data, limited to assigned site. (appropriate for contractors, divestitures, etc).
Limited Project Systems Update capabilities.
Job for Fixed Asset Tax Dept to post capitalized interest for qualifying capital projects.
Project Systems: PS Tax Matrix Support
Job for the Tax Dept to maintain the job status code field on a capital or repair project.
Treasury: TR Treasury Display
Display bank statements.
Treasury: Treasury Display - Non-US Locations
Display Access for Treasury processes.
Treasury: TR Treasury Post Process
Display, post and process bank statements.
Treasury: Treasury Access - Non-US Locations
All inquiries and reports related to Treasury Processes.