Job Help for SAP Finance Job Roles

Accounts Payable (AP)

Accounts Payable: General Display (AP GENERAL DISPLAY)

All inquiries and reports. This role is for anyone responsible for reviewing Accounts Payable activity.  It provides transactions for both displaying and reporting Accounts Payable data.

Accounts Payable: NoPO Web Access (AP NOPO WEB ACCESS)

This role allows users to enter NoPO (No Purchase Order) related invoices into a web-enabled SAP program.  This process replaces manually writing the data on the paper copy of the invoice and sending that invoice for processing into SAP.  The approvers are notified via email when there are invoices to approve.  Once an invoice has been submitted, imaged, and approved, the data is extracted and constructed into a file format that will post into SAP.

 

Accounts Payable:  Payment Run

This role will be assigned to users who will have responsibility for generating payment runs or supporting payment runs within the system.

 

Accounts Payable:  Processor

This role will be assigned to users who will be responsible for creating invoices within the system.

 

Accounts Payable: Clear Downpayment

Clear down payment requests.

 

Accounts Payable: File Directory Display - Non-US locations

Display inquiries and reports related to Payment File process.

 

Accounts Payable: Invoice Processor - Non-US Locations

Post vendor invoices.

 

Accounts Payable: Payment Process - Non-US Locations

Post vendor payments.

 

Accounts Payable: Process Downpayment - Non-US Locations

Post down payment requests.

Accounts Receivable (AR)

Accounts Receivable: Display Only User - Enterprise Level (ARCC DISPLAY ONLY USER – ENTERPRISE)

Accounts Receivable/ Credit and Collections display only access.

 

Accounts Receivable: Display Only User - Non-US Locations

All inquiries and reports for displaying customer receivables.

Accounts Receivable:  AR General Display

All inquiries and reports.

 

Accounts Receivable:  AR New Account Request

This role allows users to create, change and display new account requests.

 

Accounts Receivable:  AR Business Specialist – AR Operations

This role will be given to users who are the centralized accounts receivable points of contract assigned by business.

 

Accounts Receivable: Business Specialist - Non-US  Locations

All inquiries and reports related to Cash Application and Business processes.

 

Accounts Receivable:  AR Manager

AR Operations Team Leads who oversee cash application functions and business specialist functions.

 

Accounts Receivable: AR Manager - Non-US Locations

All inquiries and reports related to Cash Application and Business processes

 

Accounts Receivable:  AR Credit Manager

This role will be used by credit managers and analyst to support all credit functions.

 

Credit/Collections: Credit Manager - Non-US Locations

All inquiries and reports related to Credit Management.

 

Accounts Receivable:  AR New Account Address MGMT

This role allows the users the ability to process a new customer account request, creating customer master record.

 

Credit/Collections: New Customer Address Mgmt - Non-US Locations

All inquiries and reports related to New Account  Address Management

 

Credit/Collections: New Customer Credit Mgmt - Non-US Locations

All inquiries and reports related to New Account  Credit Management.

 

Credit/Collections: New Customer Request - Non-US Locations

All inquiries and reports related to New Account  Request Creation.

 

Accounts Receivable:  AR Collector

 

Credit/Collections: Collector - Non-US Locations

All inquiries and reports related to Collections processes

 

Accounts Receivable:  AR New Account Credit MGMT

This role allows the user the ability to process a new customer account request, creating credit master record.

 

Accounts Receivable:  AR Invoice Error Correction

This role allows end users access to correct billing system INTERFACE IDOC invoice errors when posting to accounts receivable.

 

Accounts Receivable:  ARCC Dispute Management

This role allows end users to manage disputed receivables and payment discrepancies(shorts/overpayments) created during cash application process.

 

Accounts Receivable: Dispute Management - Non US

Accounts Receivable: Dispute Management - Non US.

 

Accounts Receivable:  ARCC Export Manual Invoice Process:

To be used by Centralized Invoicing team to enter CBPR export invoices.

 

Accounts Receivable:  ARCC Cash Application – AR Operations

This role will be assigned to users processing cash via lockbox processing.

 

Accounts Receivable:  ARCC Credit Card – Xpedx AR Operations:

Restricted General Credit Card Processing Role for Centralized processors Xpedx Shared Service center. Approval by Xpedx SSC A/R Process Team Lead required.

 

Accounts Receivable: Autobank Processing Non-US Locations

All inquiries and reports related to Autobank processing.

 

Accounts Receivable: Manual Cash Application Non US

All inquires related to manual cash processes.

 

Accounts Receivable: Sales Tax Reporting

All inquiries and reports related to Tax Reporting.

 

 

Asset Management (AM)

Asset Management: AM General Display/Reports

The role will be used by Asset Management end users to display (reporting) data.

Asset Management: AM Display & Maintain User

The role will be used by Asset Management end users to display (reporting) data and perform asset maintenance (postings) associated with Asset Management.

 

Asset Management: AM Maintenance Update

Allow users to create, change, and make financial postings to assets.

 

Asset Management:  AM Miscellaneous Transaction

Allow users to post to specific depreciation areas (US GAAP, Mex GAAP, etc)

 

Asset Management:  AM US GAAP Posting

Allow users to execute program that makes automatic posting for US GAAP Adjustment.

 

Asset Management: Display Only User

All inquiries and reports.

General Ledger (GL)

General Ledger: Display (GL DISPLAY)

Display, print, view, and run all GL reports.

General Ledger: Display Asia (GL DISPLAY ASIA)

Display, print, view, and run all GL reports.  Locked down by company code for Asian locations. 

General Ledger: Analytical Plant and Staff (GL ANALYTICAL PLANT AND STAFF)

Perform journal vouchers and other GL update functions.  Also includes GL reporting. Post, change, park, reverse FI-GL journal vouchers/documents, run FI-GL reports and Report Writer reports created by GL.

General Ledger: Analytical FL & Fiber (GL ANALYTICAL FL & FIBER)

Perform journal vouchers and other GL update functions as well as other GL transactions specifically for FL allocations and calculations.  Also includes GL reporting.

General Ledger: Analytical Supervisor (GL ANALYTICAL SUPERVISOR)

Perform journal vouchers and other GL update functions like GL analytical plant & staff as well as additional GL transactions.  Also includes GL reporting.

General Ledger: Analytical Asia (GL ANALYTICAL ASIA)

Perform journal vouchers and other GL update functions.  Also includes GL reporting.  Limited by company code for Asian locations.

General Ledger: Internal Order (GL INTERNAL ORDER)

Create, change, and display internal order functions.

General Ledger: Internal Order Asia (GL INTERNAL ORDER ASIA)

Create, change, and display internal order functions.  Locked down by company code for Asian locations.

General Ledger: Update Mill Locations (GL UPDATE MILL LOCATIONS)

For mill finance personnel.  Allows journal vouchers, landlord/tenant allocation, account reconciliations and other GL update functionality. 

General Ledger: Block PC Month End (GL BLOCK PC MONTH END)

For finance personnel to put month end block on profit center during month end close. Allows locations to lock own profit centers when SSC has been contacted to proceed with close.

General Ledger: Mill Controller (GL MILL CONTROLLER)

For Mill Controllers.

General Ledger: Budget Update for Division (GL BUDGET UPDATE FOR DIVISION)

Allows the input of SKF Budgets and Internal Order Budgets.  It also allows the input of S&A Budgets by business division. 

General Ledger: Budget Update CBPR (GL BUDGET UPDATE CBPR)

This job is used for the upload of budgets.  Location-specific cost center roles are also required.

General Ledger: Loveland Tech Table Updates Restricted (GL LOVELAND TECH TABLE UPDATES RESTRICTED)

For GL Technology users to update tables specific to the technology group in Loveland.

General Ledger: Corporate PRMS Update (GL CORPORATE PRMS UPDATE)

For Corporate users that update table ZGPRMS.

General Ledger: Allocation (GL ALLOCATION)

For users that maintain GL allocations.

General Ledger: Account Recon All Maint Restricted (GL ACCOUNT RECON ALL MAINT RESTRICTED)

Restricted to mostly Shared Service Center personnel.  Allows maintenance for all of the GL Account Reconciliation tool and associated tables. 

General Ledger: Account Recon Reconciler Maint Restricted (GL ACCOUNT RECON RECONCILER MAINT RESTRICTED)

Restricted to mostly GFS and Shared Service Center personnel.  Allows maintenance of the tables controlling who does Account Reconciliations. 

General Ledger: Budget Planning Copy Restricted (GL BUDGET PLANNING COPY RESTRICTED)

Restricted to General Ledger users that copy actual versions to budget versions or one budget version to another budget version.

General Ledger: Bank Reconciliation Restricted (GL BANK RECONCILIATION RESTRICTED)

GL users that display/verify bank payments within the treasury realm.

General Ledger: Currency Transactions Restricted (GL CURRENCY TRANSACTIONS RESTRICTED)

Restricted to users that do currency restatements each month for their locations. Currency restatements, Post, change, park, reverse FI-GL journal vouchers/documents, run FI-GL reports and Report Writer reports created by GL.

General Ledger: Currency Rate Maintenance Restricted (GL CURRENCY RATE MAINT RESTRICTED)

Restricted to users that do currency rate maintenance for their country’s currency.

 

 

General Ledger: Currency Rate Maintenance

Maintain country worklist.

General Ledger: GFS Converting Analyst (GL GFS CONVERTING ANALYST)

GL access for GFS Converting Analysts.

General Ledger: GFS Mill Analyst (GL GFS MILL ANALYST)

GL access for GFS Mill Analysts.

General Ledger: SSC Representative Restricted (GL SSC REPRESENTATIVE RESTRICTED)

Restricted to Shared Service Center Personnel in Memphis and Poland.

General Ledger: BPRF Team Restricted (GL BPRF TEAM RESTRICTED)

Restricted to General Ledger BPRF Financial Team members in Memphis and Poland.

General Ledger: Report Writer Create Restricted (GL REPORT WRITER CREATE RESTRICTED)

Restricted to Karen Mitchell for Report Writer report creation and all maintenance around report writer reports.

General Ledger: Technical Team Restricted (GL TECHNICAL TEAM RESTRICTED)

Restricted to BPRF Technical Team members.

 

General Ledger: Account Recon View

View account reconciliations.

 

General Ledger: SKF Planning & Actuals

Update SKF planning, post, reverse, display SKF document, SKF planning and actual document upload, FKIT transactions.

 

 

Material Management (MM)

 

MM Goods Receipts  

This role will be used by users who will be receiving materials and services daily into the plant.

 

MM Materials Issues

 Storeroom personnel will use this role to withdraw materials from inventory.

 

MM requisition Create and Maintain

This role will be used by purchasing personnel to maintain purchase requisitions.

 

MM Vendor Request and Extension

Purchasing personnel use this transaction to handle the maintenance of all vendor data that is not central (local sales person, telephone number, payment terms, etc.) Role also used to create new vendor requests.

 

MM Release Blocked Invoices

Purchasing and/or storeroom personnel will be able to remove a block on an invoice that has a price difference between the invoice and PO.

 

MM Create Reservations for Materials

This role is to be used by users who will be creating manual material reservations at the plant.

 

MM Material Price Change

Accounting personnel will be able to change moving average prices.

 

MM Prorate Materials to Cost Centers

Purchasing and/or storeroom personnel use transactions to spread the cost of a material or service across multiple cost centers.

 

MM Requisition Approval R1

This role gives Purchase Requisition Approval for the lowest $ threshold.

 

MM Requisition Approval R1 and R2

Purchase Requisition Approval through level 1 up to the second threshold amount.

 

MM Requisition Approval R1 R2 and R3

Purchase Requisition Approval through levels 1 and 2 up to the third threshold amount.

 

MM Requisition Approval R1 R2 R3 and R4

Purchase Requisition Approval up through the highest $ threshold.

 

MM Workflow Approver Maintenance

The plant administrator should be assigned this role – the person who will control the WAM tables.

 

MM invoice Plan PO Release

This role is used to release purchase orders for Invoice Plan Release.

 

MM Central Vendor Maintenance - Local

Access to create and maintain vendors.

 

MM Create and Change PO/Info Records/Source Lists

Purchase order and Info Record maintain role.  Includes create and change of purchase orders and info records.

 

MM CTA MPS Coordinator

Contains all roles required by the MPS coordnitor at a CTA plant.  Includes Requisition create/change, Purchase order create/change, material maintenance, material issues, and inventory management.

 

MM General Display

General display role.

 

 

MM Maintain Material Master/Item Class Codes

Material master maintenance role.  Includes access to update plant level material master data and create/assign item class codes.

 

MM Physical Inventory

Inventory management role.  Includes access for inventory cycle counts and inventory adjustments.

 

MM Plant Maintenance Material Issues

Materials Issue role assigned to mechanics.

 

MM CTA Controller

Includes all MM roles required by a CTA plant or complex controller.  Includes inventory management, release blocked invoices, material price change, and maintain GR/IR.

 

MM Material Issues

Materials issues role.

MM Material Receipts

Goods receipt role - given to receivers.  CANNOT be given to anyone with PO create access.

 

MM PO Invoice Approval

Access to approve recurring payment purchase orders

Plant Maintenance (PM)

ONLY ASSIGN ONE OF the FOLLOWING 10 Job Roles to a user.

PM Display Only Access - E01Transaction Display and Report Access to PM data in E01. This includes MM display access as well. Given to those that need full and comprehensive display access in PM, but no update access. Please note that this job role need not be assigned if a user is going to receive or already has received a PM Job Role Level 1 through Level 6 because the display access the user needs is already included in those job roles. This job role should only be assigned to a user that DOES NOT need update access in PM. NON PM Users Only.

PM Level 1-Create Notification/Delivery Ticket –Operator Level Access. Can Create Notifications and Delivery Tickets. Don’t worry that your plant may not use delivery tickets, go ahead and assign the role in case you use this functionality in the future. Given to Production Operators.

PM Level 2-Level 1 w/ Change Notification - In addition to Level 1 access, this user can change a notification after it is created. Generally given to Production Supervisors

PM Level 3-Lvls 1-2 w/ Create Order from Notif - In addition to Levels 1-2 access, this user can create a work order from a notification, perform confirmations, and run PM non-cost related reports. This user can also create purchase requisitions to cost centers only.

PM Level 4- Lvls 1-3 w/Change order - In addition to Level 1 -3 access the user gets change order access after the creation of an order. Generally given to Mechanics, Maint Technicians.

PM Level 5- Lvls 1-4 w/Scheduling - In addition to Level 1 -4 access, this user can perform scheduling activities. This is a Basic Planner Package.

PM Level 5A - Lvls 1-5 w/Master Data Change - In addition to Level 1-5, this user has access to change master data (F/Ls, BOMs, and Equipment). User can also perform equipment installs and dismantles and document management workbench activities

PM Level 5B-Lvls 1-5 w/Prev Maint&Task Lists - In addition to Levels 1-5, this user can perform preventive maintenance and task list activities.

PM Level 5C-Levels1-5B – Cumulative - In addition to Basic Planner access with scheduling(Level 5), user can change master data (F/Ls, BOMs, Equipment), and do preventive maintenance and task lists. This user can also as part of 'master data change functionality': perform Equip installs and dismantles, and perform document management workbench activities.

PM Level 6 - Lvls 1-5C w/Master Data Create - This is the highest level of access granted in PM (Master Data COP). In addition to Levels 1-5C, this user has the ability to create master data (F/Ls, BOMs, and Equipment), IBAU maintenance assemblies, and run financial reports related to Plant Maintenance. Given to the Master Data Cop and Administrator for PM.

PM Basic Display- Gives access to the Transaction display (CPM010) only. No reporting or MM display access is granted with this Job Role. Only give to a user that will not receive one of the 9 job roles on the first page.

 

Roles below can be assigned in addition to one of the 10 Primary Job Roles on the first page.

PM Business Warehouse AccessGives access to run BW PM reports. Usually given to users at the Planner level 5 or above.

PM Graphic WO Scheduler Gives access to the WO Graphical Scheduler (CPM033) in E01. If a user needs to work with the scheduler from Prometheus, then assign this role.

PM WO SettlementGives access to perform settlements against work orders (CPM021). Really only the highest level users may need this.

PM ReportingGives access to the PM reporting Role (CPM011) only. No transaction display or MM display access is granted with this Job Role. There are only 2 occasions to give this role:

1.       A user that will not receive one of the 9 job roles on the first page. Non PM User that needs reporting access only.

2.       A user that received PM Level 1 or PM Level 2 access, and needs Reporting also. Levels 1 and 2 don’t automatically give reporting access, just Basic Display.

PM Financial Reporting Mill SpecificGives access to Financial Reporting (CPM026) for the user’s facility only. Usually given to highest level users only.

PM Financial Reporting EnterpriseGives access to Financial Reporting (CPM026) for all IP PM facilities. Usually given to highest level Users Only.

PM ConfirmationsGives access to perform time confirmations (CPM002) only. This should be given only when a user at PM Level 1, 2, or 3 needs confirmation access. This access is assigned automatically for PM Levels 4 and above.

PM Mechanic BOM Chg/Crt - Gives BOM change and create access only to specific facilities for CBPR. Usually assigned to mechanics only, when a facility wants mechanics to create and change BOMS.

Project Systems (PS)

Project Systems: PS Engineer

 Standard Project Systems Engineer capabilities, including create, update, and manage capital projects.

Project Systems: PS Reader

Project Systems read-only access, providing all inquiries and reports.

Project Systems: PS Engineer Restricted Company-Wide Access

Standard Project Systems Engineer capabilities for all IP locations.

Project Systems: PS Engineer Site Limited

Engineer limited in display to assigned site. (appropriate for contractors, divestitures, etc).

Project Systems: PS Reader Site Limited

Display Project Systems data, limited to assigned site. (appropriate for contractors, divestitures, etc).

Project Systems: PS Financial Update

Limited Project Systems Update capabilities.

Project Systems: PS Fixed Asset Tax Update

Job for Fixed Asset Tax Dept to post capitalized interest for qualifying capital projects.

 

Project Systems:  PS Tax Matrix Support

Job for the Tax Dept to maintain the job status code field on a capital or repair project.

 

 

Treasury (TR)

 

Treasury:  TR Treasury Display

Display bank statements.

 

Treasury:  Treasury Display - Non-US Locations

Display Access for Treasury processes.

 

Treasury:  TR Treasury Post Process

Display, post and process bank statements.

 

Treasury:  Treasury Access - Non-US Locations

All inquiries and reports related to Treasury Processes.